Kihei - Wailea Rotary - Meeting Information

Rotary Club of Kihei-Wailea members are given the opportunity to participate by helping with our weekly meetings as Club Service, one of the Five Avenues of Service.

Job descriptions for the regular weekly tasks are described below;

They are also posted on the inside door of the storage cabinet. If the date you’ve been assigned a task doesn’t work for you, please find a replacement, perhaps exchanging with someone from the following week.

You will be notified by email monthly and weekly as to your assignments.

1. Meeting Room Set-up-- Suggested time of arrival: 11:45 AM

1. Open the cabinet if it is closed.

2. Hang club banners.

3. Set up podium with bell and gavel; put two club exchange flags on the podium.

4. Make sure registration table is set up with the visitor sheets, name tags and forms.

5. Have flag set up near the podium.

6. Get out the ko’a bowl and put it on the table nearest the entrance door.

To lighten the burden on you, when members arrive before 12:15, attempt to integrate them into the set-up steps so that everyone will have the maximum available time for socializing.

2. Greeters-- arrival time: NOON

a. The greeter stands at the entrance to the meeting room and greets all who enter, helping members find their name badge, if needed, and giving everyone a warm “Aloha!”.

b. Another greeter will be helping by the sign-in table to help guests get registered and obtain the correct name tag or visitor make-up tag. Please note: guests from other Rotary clubs only need the official multi-page name tag (it tears off and can be placed in the pocket or remove the adhesive strip to attach to garment)--they do not need two name tags! All others use the regular name tag.

Greeters should ensure that all guests and speakers have Rotarians sitting by them in the meeting room to make them feel at home.

3. Rotary Moment/Inspiration/Invocation: arrival time: by 12:15

A brief pule or mele, an original thought of one’s own, a borrowed quotation, a short poetry reading, reading of a very short section (or selection) from a book or a newspaper, etc.

Or, a Rotary moment. The choice is entirely up to the member assigned the task and can be used to amuse, provoke, or inspire. Time: 1-3 minutes.

(Think of a TV commercial—they get their message out in 30 seconds —a 60 second commercial can seem extremely long! )

4. Meeting Room Break Down time: 15-20 minutes after meeting.

Basically the opposite of set up.

1. Assist presenters by gathering up their materials that are left on tables.

2. Close any easels and roll up club banners. The easels and banners along with the bell and gavel, and the ko’a bowl are stored in the cabinet.

3. Pick up any business card holders, table easels, sign-up sheets and pens, visitor sheets, tags and forms and put them in the large plastic container.

4. Fold and close the cabinet.